Construction Documentation for Builders, GCs & Developers | Greater Cincinnati & Northern KY | Docu-Fly
For Builders, GCs & Developers

Break ground with proof.
Close out with a record.

Measurement reports for bidding, a timestamped site baseline before you mobilize, recurring progress documentation your owners and lenders can actually see, and structure inspections when you need one documented — across the Greater Cincinnati Tri-State.

Where we fit

Four things worth having on file

Book any of these on their own, or run the whole project on a documentation schedule. No contracts and no minimums.

Bidding & estimating

Measurement Reports

Roof and structure measurements captured on a current flight, from a local pilot who can be at the address this week — useful when the available aerial imagery is years stale or the structure is complex enough that the numbers need to be real. Documentation and estimating measurements, not a survey.

See measurement reports →
Before you mobilize

Pre-Construction Documentation

Timestamped condition of the site and the neighboring exteriors before your first truck arrives. When the adjacent owner says your crew cracked their drive or dented their siding, you have dated imagery from the morning you started — and the conversation is over in five minutes.

See pre-construction baselines →
Through the build

Progress Monitoring

Recurring flights from consistent vantage points — weekly, biweekly, or monthly — so month three looks like month two from the same angle. Owners and lenders see real progress against a draw request, and covered work is documented before it goes behind drywall or under backfill.

See progress documentation →
Any time you need one

Property & Structure Inspections

Roof and exterior condition on a building you’re about to renovate, a completed-work record for closeout or warranty, or a fast look at an active site after weather. AI-powered reporting turns it into something you can forward, not a folder of loose photos.

See inspections & reports →
Across the project

Where documentation lands on a build

Most contractors start with the baseline and add progress flights after the first report comes back. Here’s the full arc.

Before mobilization

Site Baseline

Existing site and neighboring exteriors, dated before anyone breaks ground.

Weekly to monthly

Progress Flights

Same vantage points every visit, so the comparison actually means something.

Before it’s buried

Covered Work

Documented before backfill or drywall — the record you’ll want if it’s ever questioned.

At completion

Closeout Record

Finished-condition documentation for the owner file, warranty, and your own archive.

What a six-month build runs
  • Pre-construction site baseline$349
  • Monthly progress flights × 6$1,794
  • Project closeout documentation$299
  • Total$2,442
One program, not four purchase decisions

The Full Build Documentation Program

Sign it once at the start of the project and we’re your documentation crew for the whole build — baseline, every progress flight, closeout, and a final marketing package — instead of booking each piece separately.

Save 10%

Everything your build needs on record

  • Pre-construction site baseline
  • Progress flights for the life of the project, at your chosen cadence
  • Project closeout documentation
  • One final marketing photo + video package for your own portfolio ($449 value)
Example, 6-month build billed à la carte: $2,891 $2,602 Save $289

Illustrative example only — final price depends on project length, flight cadence, and site size. Site orthomosaic mapping and the 360° ground video add-on are both available on top of the program at standard rates. Get an exact number for your project →

Straight answers

The questions contractors ask first

Is this survey-grade? Can you give us boundaries?

No — and we’ll say that up front rather than let you find out later. We provide documentation and estimating measurements from aerial imagery. We do not produce boundary determinations, lot lines, property lines, or survey-grade data, and we don’t offer volumetric or stockpile measurement. Anything that needs a licensed surveyor needs a licensed surveyor. What we’re good at is the dated visual record and the measurements that help you bid and document work.

We do offer a site orthomosaic — a stitched overhead map of the site — for planning, coordination, and visual documentation. It is not a survey product and carries no measurement guarantee. Use it to see the whole site at once and to show people where things are, not to compute quantities from.

Our superintendent already takes site photos.

Most do, and those photos are useful. They’re also shot from wherever he happened to be standing, which makes month three impossible to compare against month two — and they leave with him when he moves to the next job. Progress documentation is the same vantage points every visit, reported in a consistent format, stored where the office can pull it a year later.

Can you fly an active jobsite?

Yes. Flights are conducted by an FAA Part 107 licensed pilot, fully insured, scheduled around your operations, and coordinated with your site so we’re not working over active crews. We handle any airspace authorization the address requires — a fair number of Tri-State sites need one.

How fast do we get the report?

A few business days for a documented report. If you need raw imagery faster than that for a draw request or a dispute, say so when you book and we’ll get you the files first and the report after — or ask about Same-Day Priority below.

Do we have to commit to the whole project?

No contracts, no minimums. Book the baseline and decide about progress flights when you’ve seen it. Most contractors do exactly that. The Full Build Documentation Program is there if you’d rather sign once and skip re-booking every phase.

How big a site can you cover?

Listed rates cover single sites up to roughly five acres. Larger sites and multi-site programs are quoted individually — send the addresses and we’ll price it.

What does the Full Build Documentation Program actually save me?

10% off the combined à la carte price of the baseline, progress flights, closeout, and one marketing package when you sign it as one program at project start, rather than booking each piece separately as the project goes. It’s a discount for committing to the full lifecycle up front, not a different scope of work.

Can I add site mapping to the Full Build Program later?

Yes — orthomosaic and RTK mapping are available as add-ons to the program at standard rates any time during the build. They’re priced separately because acreage and accuracy needs vary too much project to project to fold into a flat bundle price.

What’s the 360° ground video add-on, and when should I book it?

It’s a walkable, room-to-room 360° video sweep of the site — the interior counterpart to the aerial progress flights. It’s built for framing, rough-in, and mechanicals right before they’re covered, which an aerial pass can’t reach at all. $199 per visit, added onto any scheduled progress flight so it isn’t a separate trip. Book it for the framing or pre-drywall milestone — once drywall goes up, that record is gone.

What counts as “same day” for Same-Day Priority?

Booked, flown, and raw files delivered to your inbox within the same business day, weather and crew availability permitting. That guarantee covers the flight and the raw imagery — for site mapping specifically, the flight can happen same day, but the finished stitched or RTK-processed map file may still follow our standard processing turnaround. Call ahead to confirm same-day capacity for your date.

À la carte

What things cost

Rates cover single sites up to roughly five acres. Larger sites and multi-site programs quoted individually.

Service What you get Rate
Measurement report Roof and structure measurements from a current flight Quoted by volume
Pre-construction site baseline Site and neighboring exteriors, timestamped before mobilization $349
Site orthomosaic map Stitched overhead site map for planning and visual documentation — not survey-grade, no measurements from $499
Progress flight — monthly Fixed vantage points, documented report each visit $299/flight
Progress flight — biweekly Same, on a two-week cycle $249/flight
Progress flight — weekly Same, on a weekly cycle $199/flight
360° ground video add-on — new Walkable interior sweep of framing, rough-in, and mechanicals — added onto a scheduled flight once you’re under roof and before drywall closes it in $199/visit
Project closeout documentation Finished-condition record for the owner file and warranty $299
Property or structure inspection Roof and exterior condition with AI-powered report From $199

No contracts · No minimums · Free weather-day rescheduling

Same-Day Priority Service — new

Need eyes on the site today — a change order, a dispute, a surprise inspector visit, or a lender who wants proof right now? Same-Day Priority puts a crew on site and raw files in your inbox before the day is out, instead of our standard 1–2 business day turnaround.

Service Standard Same-Day Priority
Pre-construction baseline $349 $454
Progress flight (any cadence) $199–$299 +$99 flat
Closeout documentation $299 $389
Site orthomosaic map — flight only from $499 from $649
360° ground video add-on $199 +$99 flat

Same-Day Priority guarantees the flight and raw imagery same day — the finished orthomosaic/RTK deliverable still follows standard processing turnaround unless confirmed otherwise for your project. Subject to weather, daylight, and crew availability — call to confirm same-day capacity before counting on it.

How it works

Send the site, pick a cadence

1

Send Us the Site

Address, rough schedule, and whether you want a one-time baseline or a recurring cadence. We handle airspace authorization and site coordination.

2

We Fly & Report

An FAA-licensed pilot documents the site from consistent vantage points, and AI-powered reporting turns it into a report you can forward to an owner or a lender.

3

The Record Builds Itself

Each visit stacks on the last, so by closeout you have the whole project documented in order — without anyone on your crew managing a photo library.

Start with the baseline.

It’s the one that pays for itself the first time an adjacent owner points at your trucks. Send us the site and we’ll get you scheduled before you mobilize.

Get started

Tell us about your property

Share what you need documented and we’ll reply with a quote and the next available flight window. Most requests are scheduled within the week.

Prefer to talk? Call or text 844-362-8359.

Got it — thanks.

We’ll be in touch shortly with a quote and the next available flight window. If it’s urgent, call or text 844-362-8359 and you’ll reach us directly.

Docu-Fly documents properties across the Greater Cincinnati Tri-State Area from Burlington, KY.
A division of CM Drone Services LLC.