Win the listing.
Keep the client. Document both.
Aerial listing media, property condition reports, turnover documentation for your investor clients, and a branded annual check-up that keeps your name in front of every past client — from one documentation partner serving the Greater Cincinnati Tri-State.
Four points in your business where documentation earns its keep
Use any of these on their own, or wrap the whole thing into an annual program. Every deliverable can carry your name, photo, and contact information.
Aerial Listing Media
Aerial stills and video that show the property in its setting — acreage, outbuildings, frontage, and approach — the shots a ground-level camera can’t get. Raw files back within 24 hours of the flight, with full commercial usage rights so you can put them anywhere.
See aerial photo & video →Property Condition Reports
A documented look at roof, gutters, and exterior before you list — so you find the surprise, not the buyer’s inspector. Gives sellers a reason to fix or price it now, and gives you a straight answer when the other side asks about the roof.
See inspections & condition reports →Move-In / Move-Out Documentation
Timestamped interior walkthrough plus an exterior and roof pass, with move-out compared against the move-in record. The clients you sell rental property to need this every turnover — and it’s a referral you can make without doing any of the work.
See condition documentation →Pre-Loss Baseline Documentation
A dated record of the property’s condition, captured for your buyer after they move in. It’s a closing gift with an actual use: when hail or wind hits years later, they can prove what “before” looked like — and they’ll remember who set it up.
See pre-loss baselines →Client-for-Life: the home anniversary gift
that wins the next listing
Most sellers say they’d use their agent again — far fewer remember the name when the time comes. Client-for-Life puts a branded aerial check-up on every past client’s closing anniversary, so staying in touch happens whether or not you get to it that month.
Annual flyover, on the date that matters
Every client gets a flyover and condition report timed to their closing anniversary — an actual reason to be in their inbox.
Your branding on every report
Your name, photo, and contact information on the materials. Reports carry a small “Powered by Docu-Fly” credit; everything else is yours.
Free post-storm check-ins
When a qualifying storm hits their area, their inspection is on us — and the call they make afterward is to you.
Priced per client. About the cost of a nice pop-by.
Roughly $10–12 per client per month — and one referral listing covers the year.
25–49 clients
50–99 clients
100+ clients · custom at 250+
Founding partner: 25% off year one for the first Tri-State team willing to be a case study.
What things cost
No contracts or minimums on individual services. Program pricing above applies when you enroll a book of past clients.
| Service | What you get | Rate |
|---|---|---|
| Aerial photo package | Up to 15 edited stills, one location | $199 |
| Aerial photo + video | Stills plus one 60-second edited video | $449 |
| Move-in or move-out documentation | Interior walkthrough + exterior/roof pass, timestamped | $149 |
| Turnover bundle | Move-out plus the next move-in, compared | $249 |
| Pre-loss baseline | Full property baseline, kept on file | $249 yr 1 |
| Client-for-Life Program | Annual branded check-up per enrolled past client | from $119/yr |
Twilight shoots +$100 · Free weather-day rescheduling · Full commercial usage rights included
Book it once, or set it and forget it
Send the Address
One listing, one turnover, or a spreadsheet of past clients — however you want to start. We handle scheduling and any airspace authorization the address needs.
We Capture & Report
An FAA-licensed pilot documents the property. Listing media comes back within 24 hours; condition reports arrive in your branding within a few business days.
You Stay In Front of It
Enrolled clients get their annual check-up automatically, plus a free inspection after a qualifying storm — with your name on all of it.
See it with your name on it first.
Send us your logo and contact information and we’ll build a sample report exactly as your clients would receive it — no cost, no commitment.
Tell us about your property
Share what you need documented and we’ll reply with a quote and the next available flight window. Most requests are scheduled within the week.
Got it — thanks.
We’ll be in touch shortly with a quote and the next available flight window. If it’s urgent, call or text 844-362-8359 and you’ll reach us directly.