Every turnover documented.
Every dispute settled.
When a deposit deduction gets challenged, the difference between collecting and writing it off is documentation. We build the condition record for you — interior walkthrough, aerial exterior, timestamped and organized — at every move-in and move-out.
$149 per visit · $249 full turnover
A dispute-ready record, with zero staff hours.
Your leasing agents shouldn’t be your evidence team. We document every unit the same way, every time — so the record holds up whether it’s read by a tenant, an owner, an insurer, or a judge.
Move-in baseline
Room-by-room photo walkthrough plus an aerial pass over the roof and exterior — timestamped and location-tagged before the tenant gets the keys.
Move-out comparison
Same rooms, same angles, side by side against the baseline — with plain-English condition notes separating tenant damage from normal wear.
One organized report
Everything in a single record you can hand to a tenant, an owner, or a court — instead of a camera roll scattered across your staff’s old phones.
Per unit, per visit. No contracts required.
Book a single unit or put your whole portfolio on autopilot — every documented visit costs less than one written-off deduction.
move-in or move-out
- Room-by-room interior photo walkthrough
- Aerial exterior & roof documentation
- Timestamped, location-tagged capture
- Organized condition report, delivered digitally
move-out + next move-in
- Everything in a single visit — twice
- Side-by-side comparison against the baseline
- Tenant damage separated from normal wear
- Dispute-ready record for the full turnover
10+ units · $109/visit at 50+ units
- Everything in the turnover bundle, portfolio-wide
- Standing rate for every unit under management
- Simple scheduling as turnovers come up
- Custom pricing for 100+ units
Also available: pre-listing aerial condition reports for sales, and annual exterior check-ups for occupied rentals. Ask when you book.
One challenged deposit deduction can eat hundreds of dollars and hours of staff time — and an undocumented one is usually a write-off. A documented turnover costs $249, takes zero staff hours, and settles the argument before it starts.
Built for whoever holds the deposit
Own a handful of units yourself? The single-visit rate is the same $149 — there’s no minimum and no account to set up.
The questions managers ask first
Will this actually hold up if a tenant disputes it?
It’s built to. Every photo is timestamped and location-tagged, the move-out is shot from the same angles as the move-in, and the report separates tenant damage from normal wear in plain language rather than leaving that to argument. We document condition — we don’t assign dollar values or tell you what to withhold. What makes a record persuasive is that it’s dated, complete and consistent, and that it wasn’t assembled after the disagreement started.
Who lets you in?
Someone has to — a lockbox code, a key handoff, or a staff member meeting us there all work. The exterior and roof pass doesn’t need access, but the interior walkthrough does. Tell us how you normally handle vendor access and we’ll work inside it.
How fast can you turn a unit around?
Usually within a few days of the request, and the report follows within a few business days of the visit. If you’re racing a lease start date, say so when you book — turnovers are schedulable work and we’d rather sequence around your date than miss it.
Do the portfolio rates require a contract?
No. The $129 rate applies automatically once you have 10 or more units under management with us, and $109 at 50 or more. No annual commitment, no minimum number of turnovers. If your unit count drops, so does the tier.
What about occupied units and mid-lease inspections?
We do those too — annual exterior check-ups on occupied rentals, and interior condition visits where the lease allows and the tenant has been noticed. Scheduling around residents is the part that takes lead time, so give us more notice than you would for a vacant unit.
Who owns the reports?
You do. They’re yours to keep, forward and use — hand them to a tenant, an owner, an insurer or an attorney without asking us. We keep a copy on file so you can pull an old move-in record years later, which is usually when you need it.
Try it on your next turnover.
Tell us about your property or portfolio and we’ll schedule your first documentation visit — book one unit, see the report, then decide about the rest. No contracts, no minimums to start.
Prefer email? chris@docu-fly.com
Tell us about your property
Share what you need documented and we’ll reply with a quote and the next available flight window. Most requests are scheduled within the week.
Got it — thanks.
We’ll be in touch shortly with a quote and the next available flight window. If it’s urgent, call or text 844-362-8359 and you’ll reach us directly.